Tech Tips‎ > ‎

e-Mail Controls

Updated 08/24/2016
Safe e-Mail - Blocking Business Senders - Blocking International Senders

  You know the problem.  It seems like it's   the 37th time you told them you are not
  interested, you don't need their services,   can't help you, I don't use or do that stuff   any more, yada yada yada.   They simply
  won't stop e-mail in you and you can't
  unsubscribe.

  You basically have options for 3 types:
  -  allow only safe e-Mail senders
  -  block business domain senders
  -  block a country from sending to you


SAFE E-MAIL SENDERS

  This seems simple until you think through things or really don't want much e-mail.

  This approach allows you to identify ONLY those e-mail addresses you WANT TO
  RECEIVE e-mails from.  The #1 GIANT PROBLEM is that you will exclude e-mails you
  may have wanted to receive later.  EXAMPLE:  Three years from now you enter a contest
  and won the super-gigantic multi-million dollar prize.  They send you an e-mail to
  claim your prize within the allowed 60 days and will make the big announcement once
  you come to receive your prize at the big party with photographers and everything!

  You blocked ALL but specified e-mail addresses from getting through to your e-mail
  in-basket.  On day 61 the award is given to another person.

  This is just one of a number of examples and can be a very high risk choice UNLESS
  you are not into e-mail and can't be forced to change your mind.

  For those new to this world there are two basic concepts involved:
  1)  An e-mail address contains information to the right and the left of the @ sign.
  2)  A domain name starts at the @ sign and to the left including the .com, .net, etc.
       
No slashes are included in a domain name as this signals the start of new data.

        DEFINING UP SAFE SENDERS

STEP   1:  Locate ANY of their e-mails in your In-Box you want to start with
               or add to your list as Safe Senders.  Then:
               a)  RIGHT CLICK on the that e-mail in your In-Box (or other folder
                    it is in)

               b)  Using the drop-down menu:
                    -  Hover the mouse over Junk
                    -  From the pop-up menu, LEFT CLICK on Never Block Sender
                    -  A pop-up table with tabs and radio buttons appear

STEP   3:  Along the top there are 5 taps.  RIGHT CLICK on Safe Senders

STEP   4:  LEFT CLICK the Add button on right side of the table.

STEP   5:  In the pop-up box, ENTER the full e-mail address for a person or
               ENTER everything from the @ sign to the right for a business
               DO NOT include anything to the LEFT of the @ sign for a business.
               DO NOT include anything past the .com, .net or other such codes.
               Once 
correctly enteredLEFT CLICK the OK button.

STEP   6:  If everything went correctly, click the Apply button in the lower right
               of the pop-up box is displayed.


STEP   7:  Click on the OK button to finish this work or you can create another
               Safe Sender by e-mail address or domain by resuming at STEP 4.


        DEFINING SAFE RECIPIENTS

This feature is provided but is not known to be effective due to the many
changes with security.  This indicates to the recipient that your e-mail is safe.
If this worked, most spammers would set this immediately to get past your
protection systems.


DEFINING BLOCKED BUSINESS SENDERS

If you are receiving unwanted e-mails from a corporate e-mail address
account you 
have an available free tool to take 'em down in a few minutes of your time!

Let's just block them ... and everyone else at that corporate e-mail domain! You can unblock them later if they want to make amends.  We will use a
feature many don't know about and most junk mailers like us not knowing about it!

STEP   1:  Identify the e-mail address they are using.
               If you don't know this with any certainty this cannot be of help.

STEP   2:  Locate ANY of their e-mails in your In-Box or anywhere else, then:
               a)  RIGHT CLICK on the e-mail in your In-Box (or other folder it is in)
               b)  Using the drop-down menu:
                    -  Hover the mouse over Junk
                    -  From the pop-up menu, LEFT CLICK on Junk E-mail Options
                    -  A pop-up table with tabs and radio buttons appear

STEP   3:  Along the top there are 5 taps.  RIGHT CLICK on Blocked Senders

STEP   4:  LEFT CLICK the Add button on right side of the table.

STEP   5:  In the pop-up box, ENTER the e-mail address STARTING with the @
               sign
               DO NOT include anything to the LEFT of the @ sign.
               
Once correctly enteredLEFT CLICK the OK button.

STEP   6:  If everything went correctly (no duplicate domain name you missed),
               the 
Apply button in the lower right of the pop-up box is displayed.

STEP   7:  You can now click on the OK button to finish this work or you can
               Block another e-mail domain by resuming at STEP 4.


BLOCKING COUNTRIES (OR OTHER CODES USED)

Blocking e-mail from an entire country is very powerful and can result in unwanted results so give thought to what you may be blocking unintentially. Of course, you may not worry if you do not regularly receive e-mails from various countries or from people you do business who may change their e-mail address or servers as they travel between countries.

The Internet Engineering Task Force, the designers, engineers and "Cops" of the Internet created special codes appearing after the "." in the e-mail addresses to reflect a country.  Because of the growth of the Internet the list has been expanded to include special designations for large groups such as ".GOV" for the US Government, ".ORG" for Non-Profit Organizations, ".TV" for Television Stations, and many others.

You may check or remove a check from any or all codes at any time and as often as you see fit or have a desire to do so.

STEP   1:  Locate the special code appearing after the "." in the e-mail
               address

STEP   2:  a)  RIGHT CLICK on any e-mail to open the "Junk E-mail Options"
                    box.
                       b)  LEFT CLICK on the International tab across the top of the box.
                       c)  LEFT CLICK on the Blocked Top-Level Domain List... button

STEP   3:  The Blocked Top-Level Domain List box is displayed.
               From here you may check any one or multiple International Country
               Codes you wish to block.  Two buttons, "Select All" and "Clear All"
               allow 
to select all or clear all countries listed.

               This exclusions list may require updating as some countries will
               change 
their name and be assigned a new code from time-to-time.
               There is no known guarantee or assurance such changes will be
               automatically made to your computer or new codes will be added.
         
STEP   4:  When changes are completed LEFT CLICK the OK button.

STEP   5:  When all changes are completed, LEFT CLICK the remaining OK
               button.

Your changes have now been stored and are in use.


A GENERAL NOTE OF LIMITATIONS
The Internet has brought many great innovations since it was made available to early academic and government users.  Some services created for the Internet never envisioned to safeguard people from the potential uses and misuses of this technology.  One of these is the e-mail applications/services.

A security design flaw makes it possible for e-mail to appear to have originated from any e-mail address whether the address, or domain server or other critical components for e-mail actually exist anywhere in the Internet.
Thus these tools are not 100% reliable in the face of misuse or criminal acts.
Tools do exist but are well beyond those available or possible through the
equipment most have or are able to justify financially or afford.

Never blindly act on any important matter based strictly on the receipt of one e-mail.  Confirm with the appropriate parties the authenticity and true 
intended message before taking irreversible or unrecoverable actions.

Comments