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Landing

Updated 12/27/2016

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  The "Roller coaster" is finally at the
  station, the cars stop, the safety bar 
  is raised ... YOU HAVE LANDED!
 
  Now is the time for your well earned
  celebration and notices to all who
  helped you of your success.  Share
  your success at Memphis-CT.
 
  Now is the time to securely archive
  your documents to help someone
  else or yourself for the next time so
  you can start faster, better, smarter.

  
  CONGRATULATIONS! 

Landing is an important phase and an event that must be celebrated with family,
friends and those who helped make this point in your journey possible.  Take the
spotlight and enjoy the warmth as you earned it.

Insure your good fortune is communicated to all who helped you in your journey
and offer your assistance should they need some help.  This helps to reinforce a
genuine relationship and reflect you are not just looking out after yourself.  This
makes the next time you should need help easier to enlist.

There are many things going through your mind ranging from the income you will begin to realize, the benefits, and the challenges that lay before you in the job and adjusting your life.  Consider paying off any debt acquired during your time in unemployment as soon as possible as interest rates may increase but do not place yourself in financial risk to reach this point.

If possible and affordable, grant yourself some days to simply decompress; get all
of your finances under control, bills paid, etc.  Rediscovering your family can be a great boost to you and them from this challenging period.  Get yourself mentally, physically, and emotionally clear of your job search and ready to undertake your new role with excitement.  It may be months before you get any time off so weight your options and needs.  Your manager may support that and potentially grant you some time away, unofficially, after your first week.  It is in everyone's best interest to get you on board physically, mentally and emotionally to be a great contributor.


  PREPARING FOR THE FUTURE 

Knowledge is power.  Store the power you built for your next battle or to help another in theirs and make certain you have at least one duplicate copy of it all.

One thing that makes a military so strong is preparedness.  Should they receive a
call they can act quickly, and if allowed, decisively in minimal time.  There are some
differences with a Job Search but the idea of retaining your knowledge, all of the
"Lessons Learned" and where your "arsenal" of "weapons" and "tactical and
strategic" assets are reduces time and loss to you and those around you.  If you do not recall this being "war", you were very fortunate in your job search.

Of the tasks you need to perform is one many would prefer to walk away from:
Collect all of your work into a single secure place, ideally on an external USB disk drive or large "thumb" or "flash" drive for your computer, for the next time. 64 Gigabytes of storage may be adequate for most people.  Protect this storage from theft, water, physical damage, or temperatures outside that of a normal home or working office setting.  Content to be stored should include:

   -  your complete networking documents including names, e-mail addresses,
       telephone numbers, mailing addresses, employer, job title, and those each
       person referred you to and the people they referred you to and the outcome
       of each connection.  
This critical document will help you stay in touch with
       those who helped you, and to reach out to them should the need exist again.
       Being prepared for a "running start" can be of significant benefit to you and
       your family.


   -  your complete set of job descriptions applied to and Resumes with other
       supporting documents submitted along with contacts you knew and later
       learned about at the company.  
LinkedIn connections should be made with as
       many of these people as possible to simply stay in contact.  The simple act
       or endorsing someone or acknowledging a service anniversary or their
       birthday with a personal note can make you very memorable down the road.


   -  your list of companies you targeted and what sources of information you
       used (web site addresses, requests for annual reports, personal contacts,
       press releases, etc.) that helped you understand the company during this
       time along with the culture, business matters, products/services offered,
       etc.) that will help you reassess this company in the future quickly and
       ramp up if you continue to have interest in this company for employment.


   -  capture other documents you created to assist you or someone else in the
       future.  Some changes may be needed in the future but a significant amount
       of your information and document forms should be easy to adjust for a faster
       stronger start back to your next job.


  BEFORE DAY ONE 

Your first few days and some number of weeks are going to seem crazy as you learn your new teammates, work groups, your manager, managers you may be working with, assignments waiting for you, where the Restrooms are, etc., etc.

Set yourself a goal to achieve the following, with the I-9 Documentation your #1 Top Priority task, to have PRIOR to DAY ONE of your new job:
  •  I-9 (e-VERIFY) DOCUMENTATION 
     FAILURE TO COMPLY CAN COST YOU YOUR NEW JOB UNDER FEDERAL LAW  
     LINK TO THE GOVERNMENT MANDATED I-9 FORM
     This must be completed within first 3 days of employment!
     The US Department of Homeland Security (DHS) requires all new workers to
     file the document appearing at the end of this web page within 3 days of
     their start date
    .  The paperwork is very straight forward HOWEVER
    you will
     need to provide documentation on your eligibility to work in the USA which
     includes everyone starting a job in the United States.  This program is
     also known as the "e-Verify" Program.  Your photograph will be taken by
     your employer which will be included in the e-Verify required submission.

     Pages 7 thru 9 are the key pages you need to review and obtain these items
     prior to starting work.  A certified "I-9 Verifier" will be involved with you to
     insure this paperwork is completed within the time window and documents
     have been copied (often photographed) for submission to HDS.  If the I-9
     verifier fails in their role they are subject to criminal prosecution.

     As a "general statement", most US Citizens will find this process easier by 
     first going to Page 9 and review items under LIST B and LIST C.  You can
     establish your required documents by producing:


      a)  your current Driver's License with photograph and includes your name,
           date of birth, gender, height, eye color and address and any lamination
           was done only by the issuing agency.


      b)  an unlaminated readable original Social Security Account Number Card
           which does NOT 
    show the following restrictions:
           -  NOT VALID FOR EMPLOYMENT
           -  VALID FOR WORK ONLY WITH INS AUTHORIZATION
           -  VALID FOR WORK ONLY WITH DHS AUTHORIZATION


           An alternative is to provide an original or certified copy of your birth
           certificate issued by a State, county, municipal authority or territory of
           the United States bearing an official seal.

       There are other documents in other combinations possible.


       Three big take-aways on this:
         1)  It is a federal government requirement and it has a deadline that can
              prevent you from keeping your new job if the submission is beyond 3
              working days from your start date
         2)  
    If you start date is delayed for any reason, get written confirmation
              from 
    Human Resources of this changed to avoid I-9 problems later;
              keep everyone in the "on-boarding" process informed and updated
              as you are the one who "pays the price" and not the employer
         3)  Gather your paperwork NOW as it can take Local, State or Federal
              government processes weeks to months to create the documents
              then deliver them to you and you have a 3 day hard deadline.

  •  BENEFITS SIGN-UP PLANNED, THOUGHT OUT AND COMPLETED?
     You know the cost and details of all benefits and those have been selected,
     papers signed, sent to Human Resources, and confirmed they were both
     received and complete.  Get this behind knowing everything is in place.


  •  WORKING BUSINESS HOURS?
     Know when the building opens if you are not going to be issued keys or
     security cards for access on any day at any time of day depending on the
     responsibilities of your position.


  •  PARKING?
     -  There may be a company lot or garage that uses your company badge to
         exit free.
     -  There may be lots that offer a discount for parking.
     -  There may be places where you car will never be found again.
     -  Does the company reimburse for any recommended pay lots?
     -  What are the restrictions on entering or leaving the parking area
         after/before hours or on weekends or holidays?
     -  Are there any places I should and should not park at these locations?


  •  GET WITH NEW MANAGER
     Do you have their name, office e-mail address, personal e-mail address if
     the office doesn't also route to their cell phone, office and home phones
     where their desk is at.  Is there someone who can act as their designate if
     your manager is out-of-town, ill, or unavailable for any length of time along
     their full contact information and desk location.  Does this person have full
     authority to act in the Manager's behalf or are they for guidance and insight?

DAY ONE will be a blur so be prepared to make notes, names, contact information, roles, where people and things are and all the other stuff you really wish you knew two months ago.  A spiral or bound notebook can serve this need well.
  •  What is Where?
     -  Where are the restrooms on each floor?
     -  Where are beverages available (water, coffee, soft drinks, etc.)?
     -  Is there a refrigerator for food items?  Anything available to heat items?
     -  Is there a designated place for disposing of food items?
     -  Meeting Rooms and how to reserve them?
     -  Large Group Meeting Rooms and how to reserve them?

     -  Where your manager sits and their workgroup sits?
     -  In the event of your manager being absent, who provides leadership?

     -  Where a formal check-in / check-out process is beyond using the
         security areas to talk in/out through?



     ROOMS, USE AND RESERVATIONS
     -  Are there any documents on building/campus plans to familiarize yourself
         faster and understand what is where and for what potential use?

     -  How do you reserve rooms for meetings?

     -  How far in advance may a room or other facility resource be reserved?


     COMPUTING
     -  Will a computer/laptop be provided and when is that expected to arrive?
     -  Are personal devices allowed and which types and models?

     -  Where is the nearest printer located and will the printer be configured for
         my computer/laptop?
     -  Who "owns" the maintenance, upkeep, updating, and supplies for the
         printers and how do I contact them if something is needed?

     -  What is deemed to be the standard software setup for my role on the
         computer and who do you contact should there be any problems?
     -  Is there a support team for resolving equipment or software issues and
         providing upgrades to software, network access changes, security, etc.?

     -  If a laptop is there any documentation required to bring the laptop into or
         out from the office?

     -  Will this arrangement allow me to work from home if ill, bad weather, or
         the need to isolate myself to get work completed?

     -  Will I be able to access the company's systems using my personal
         equipment and how is that connect made using what credentials?

     -  If I may use my personal equipment will I need any special software,
         security software or other items to access it across the Internet?

     -  Some companies regard their organization chart along with employee
         names and contact information as
    CONFIDENTIAL and can terminate for
         such an offense.  Make sure you understand the rules before learning the
         hard way.

     
 INTEROFFICE MAIL
 Where is any Inter-Office mail delivered plus how and where to you prepare
 item for Inter-Office or external shipping and where do you leave it?  Are any
 budget codes involved and if so, how do you determine which is appropriate?


 OFFICE/PROPERTY AREAS TO AVOID
 Are there any areas you should avoid such as Executive Offices, high security
 locations, sensitive areas, areas where I simply should not venture into?


 SEVERE WEATHER
 In the event of severe weather:
  -  where are the safe areas during severe weather?
  
-  what are the emergency evacuation exists at and the process?
  
-  are there any emergency coordinators/captains I should get to know?
  
-  how to we handle severe weather arriving prior to or after working hours?
  
-  is there anyone I should check in with or notify due to travel issues?
  
-  is there a number or television station that announces building closures
      due to emergencies or severe weather, etc?


 EMERGENCY / NON-EMERGENCY NUMBERS
  -  What is the notification process in the event of an emergency on company       property or other urgent matter requiring help?

  -  What number should be called for non-emergency security needs?

 WORKGROUP MEMBERS & INFORMATION
  -  Who are in your manager's workgroup

  -  What are their areas of specialization and responsibilities

  -  What is their contact information (phone, e-mail, cell, etc.)


GENERAL WORK
 -  What work will I be engaged with?

 -  Who are the people I will be dealing with and can you provide some
     insight into their personality, skills and background to build a relationship
     with them faster?

 -  How do I contact these individuals and where are their work areas?


LUNCH
 -  What is the practice for lunch and what times?

 -  Is there an on-site cafeteria or food service, any personal thoughts? 

 -  Is there a recommended off-site lunch spot and where it is?

 -  Are there any locations or stores recommended to avoid?

 -  Is there any "lunch group" you recommend I engage with?


OFFICE SUPPLIES
 -  Who do I see about obtaining office supplies, shipping items as/if
     needed, package pick-up?

 -  Should non-standard office supplies be required, who should I contact
     or is this something I obtain on my own and expense? 



  
Ċ
The CT Groups,
Sep 14, 2016, 10:28 AM